Privacy Policy

Policy 4K - Privacy Policy

AJFWA is committed to respecting the privacy of everyone who is part of the organization - Wardens,

Warden families, members, member families, volunteers, and employees. It does this by adhering to the

privacy principles set forth in Schedule 1 of The Personal Information Protection and Electronic Documents

Act (PIPEDA).

The purpose of this privacy policy is to inform the public about AJFWA’s practices relating to the collection,

use and disclosure of personal or financial information. This information may be collected by AJFWA

through the filling out of AJFWA forms or otherwise providing information in order to participate in AJFWA

events, or through our website. By completing the forms (either yourself or on behalf of your child or

ward), by participating in our events, or by using our website, you consent to the collection, use and

disclosure of your (and your child’s or ward’s if applicable) personal or financial information, in accordance

with the following terms and conditions.

AJFWA collects only the personal and financial information necessary to provide attentive and responsible

youth programs; to meet the individual development needs of each prospective Warden, Warden family,

member, member families and employees; to provide emergency health care and to ensure a safe and

secure environment; and to meet applicable regulations. Name, address, birth date and financial

information concerning registration, activities, events and honours and awards received, form a permanent

record for Wardens, members and employees. All other information (including medical information) is kept

only as long as required to fulfill the purposes identified, unless permission is obtained from the individual

providing the information.

AJFWA will only use the personal or financial information obtained from Wardens, Warden families,

members and employees for the purposes for which it was collected, and will not disclose the information

for other purposes, except as required by applicable law or with the consent of the individual member.

AJFWA reserves the right to disclose personal and financial information to a third party if a law,

regulation, search warrant, subpoena or court order legally requires or authorizes us to do so.

AJFWA will not sell or rent any personal or financial information to third parties and only share your

personal information with third parties as described in this policy.

All personal and financial information provided to AJFWA will be maintained in a secure manner to ensure

that its use is limited to the purposes for which it was collected.

AJFWA makes all reasonable efforts to ensure that any personal information collected is protected against

loss and unauthorized access by maintaining physical, electronic and procedural safeguards in compliance

with applicable Canadian and provincial regulations. This protection applies in relation to information

stored in both electronic and hard copy form. Access to personal information is restricted to selected

members and employees. In addition, AJFWA employs generally accepted information security techniques

to protect personal information against loss and unauthorized access.